Field Office Coordinator

Full Time | Construction Jobsite Based

Supporting large-scale multifamily and mixed-use construction projects in Southern California

Hourly Range: $33.00-$45.00 per hour 

Milender White is an innovator in construction, delivering outstanding projects based on proven systems and advanced technology. With offices in Colorado and Southern California, we build award-winning commercial and residential projects. We provide unsurpassed service to clients, excellent career opportunities, and a total commitment to safety, quality, and integrity. Milender White actively pursues, trains, and retains exceptionally talented individuals who support company growth as we continue to win complex and high-profile projects. We seek individuals who perform at high levels both independently and as part of a team.

We are seeking a Field Office Coordinator to support the onsite project team by managing jobsite administrative operations, coordinating project documentation, and ensuring the jobsite office runs smoothly and professionally. This role works closely with Project Managers, General Superintendents, subcontractors, vendors, visitors, Executives, Accounting Department, HR, and Ownership Representatives and is primarily based in the construction jobsite trailer.

This is an hourly nonexempt position.

Required Experience & Qualifications

• Prior experience supporting construction pay applications, billing and/or the draw processes is required
• Experience working in a construction administration or project administration role
• Strong organizational skills with the ability to manage multiple deadlines
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Detail-oriented with strong follow-through
• High School Diploma required
• Reliable transportation

Highly Preferred Experience (Major Plus)

Candidates with the following experience will be strongly considered:

• Experience using Procore construction management software
• Experience using Textura payment management system
• Familiarity with subcontractor compliance tracking and documentation
• Experience performing basic accounting and financial support tasks

What You’ll Do

1. Provide day-to-day administrative support to project managers and field leadership.
2. Coordinate project calendars, meetings, jobsite visits, and internal events.
3. Assist with preparation and submission of project pay applications and draw documentation.
4. Track subcontractor compliance items including insurance certificates, lien waivers, and required payment documentation.
5. Follow up with subcontractors regarding required project paperwork including startup documents, monthly compliance items, and closeout documentation.
6. Create purchase orders at the direction of project managers and assist with processing to support subcontractor and vendor payments.
7. Assist with collecting draw backup from subcontractors including invoices, bills of sale for stored materials, and other supporting documentation.
8. Support the project team in organizing project closeout documentation to assist with final payment and project completion.
9. Prepare project correspondence, reports, meeting minutes, and administrative documentation.
10. Maintain visitor logs and ensure a professional and welcoming experience for jobsite guests.
11. Maintain the project office and conference spaces to ensure a clean, organized, and professional work environment.
12. Manage office supplies and jobsite administrative materials.
13. Support a positive office culture and assist with coordinating occasional project team events.

What Success Looks Like

• The jobsite office operates in a professional, organized, and efficient manner.
• Pay application and documentation processes run smoothly each month.
• Subcontractor documentation and compliance items are tracked proactively.
• Project managers, field leadership, and executives can focus on executing the work because administrative processes are running smoothly.
• Visitors, clients, and ownership representatives consistently experience a professional and welcoming jobsite environment.

Work Environment

• Position is primarily located at the construction project jobsite trailer
• Ability to lift 10+ lbs and perform routine office movement including sitting, standing, and bending throughout the day

 

Please visit us at
www.milenderwhite.com

Affirmative Action / EEO
Milender White maintains a drug and alcohol free work environment. A drug or alcohol test may be part of the pre-employment screening process.